Accept checks by email:

How to accept a check by email.
Can I accept email checks?
How to process checks by email.
Can I accept checks by email online?

Overview:
Any business can accept check online, even without a website. Using software like CheckWriter is the easiest way to accept check online from customers, clients, patients, tenants, or policy holders online. 

It is recommended that merchants DO NOT accept a check by email because the method of transmission is not secure.  In stead, it is suggested that online orders use a secure shopping cart, or secure order form.

There is no law or prohibition against taking checks by email, like there is for taking credit card payments by email, but it is considered high risk and could get you in trouble with your customers.

How to accept a check by email:
Accept a check online just like you would take credit cards. Using an existing shopping cart, secure web form, or third party payment form online will allow  you to gather all of the information you need to accept check online payments.  If it is at all avoidable, do not take a check by e mail.

If you must take an email check, you may consider having the person send the copy of their check in an encrypted pdf file, or other such document that could be protected by a password.

CheckWriter software comes with a generic Internet web form that you or your webmaster can modify rather than taking a check by email.  Just change the company name and add the products or prices to the form, then save it to any secure server.

Once the information is gathered from your customer, CheckWriter software will import the information and enter everything automatically. All check by web, online check payments that are imported, will automatically be queued to print in a batch, with no manual entry required.

What next:
After you accept a check payment online from your customer and import the data, then using a laser or ink jet printer, you create a draft of each check, with no signature required. 

CheckWriter will print a draft that you can then deposit into any U.S. bank the same day.  The draft will be treated just like a check you receive through the mail or over the counter.  Just endorse the back, and make your deposit.

Benefits to taking a check online, vs. check by email:
If you accept checks online you will immediately increase sales and collections. People like control, and paying online is done on the end users own time, at their own speed, comfort level and in privacy.

Increase collections right away by giving past due customers the option to pay with a check online. When contacted by phone, many debtors are reluctant to pay, due to surprise, not being prepared with check details, or due to pride, personal reasons or the emotions that come with collections calls.

Providing a place online where past due accounts can be updated makes your customers far more likely to pay their bill.   You can provide the online payment address with any calls, or include the link to the form in mailings made via email and U.S. mail, providing that extra option and ease of payment.

Also, offering the ability to pay with a check online at any website that sells goods and services will immediately increase sales because a new market comprised of checking account holders that outnumber the credit card holders by over 70 million strong will be able to use their check payment online.

Making an order form or shopping cart available will go a long way with customers.  If you allow them to send a check by email, be sure to make them aware of the risks that their payment information can be compromised if not properly protected.

Use CheckWriter Software to  Accept a Checks Online:
When you use CheckWriter software, there is a sample "Generic Internet Web Form", that come with every package. Use this sample form as a template to accept checks online, or use your own existing forms, or shopping cart, and modify them to inform the customer that they have the option to also pay by check online.

CheckWriter forms can be configured with a few clicks in Microsoft FrontPage, or add a cgi, php, or xml script and store the information in a text file for easy import.

Conclusion:
CheckWriter software will allow you take checks online, as well as take checks by fax and checks by phone.  CheckWriter also allows you to take  checks by email, although it is not recommended. Online check acceptance is a fantastic tool to instantly boost sales and collections.

Checks by phone:
Learn how to take checks by phone.

 

Not convinced? Click Here to see why you should choose CheckWriter™.

 

 

Frequently Asked Questions:
 
  -How to take checks by fax.
   -How to
take checks by phone.
   -How to 
take checks online
   -What is a
check draft?
   -Find out
what is MICR?
   -What is
Blank Check Stock?
   -
How is a check is coded
   -Can I check a routing number?
   -
Do banks take checks by fax?
   -What does NSF stand for?
   -Can I see a
CheckWriter Demo?

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