Start Accepting Checks by Fax:
How accepting checks by fax works.
What is accepting checks by fax?
Can I begin accepting checks by fax?
Many businesses can benefit directly from accepting
checks by fax.
This is the easiest way to start accepting checks from customers, clients,
tenants, policy holders, and patients.
You can either create a standard form for your customer to fax
to you, or just ask them to fax a copy of their check for their
order or invoice. Once you receive the fax copy of the
check, you have implied written consent to create a draft of
After you accept a
check by fax from your customer, using
software like CheckWriter™, you simply enter the information,
then using a laser or ink jet printer, you create a draft of the
check, with no signature required.
CheckWriter™ will print a draft that you can
then deposit into any U.S. bank the same day. The draft
will be treated just like a check you receive through the mail
or over the counter. Just endorse the back, and make your
Benefits to accepting checks by fax:
Accepting checks by fax is the easiest to process, and the most accurate,
because you have an actual picture of the check from the fax.
This way, there is no confusion as to what the routing number,
the account number or even the check number are. Just take
the information from the face of the check yourself.
In addition to accuracy, accepting checks by fax will create a
paper trail where you the merchant will have written proof of
authorization. Although not required for check drafting,
this is a valuable loss prevention tool, especially in
industries that are considered high risk or may have potential
for fraud or misuse.
CheckWriter Software and accepting check by fax:
When you use CheckWriter™ software,
to start accepting checks by fax, there are sample
check by fax
authorization forms that come with the package. Use these sample
forms as a template to take checks by fax, or use your own
existing forms and modify them to inform the customer that they
have the option to also include a copy of their check.
CheckWriter™ forms including wording for one-time authorizations,
monthly recurring billing authorizations, and open ended
authorization for variable billing.
software allows you to start accepting checks by fax, checks by
phone, or checks online. Accepting checks by fax is
the fool-proof method because it creates a paper trail, affords
written authorization, and eliminates customer errors.
For additional information about accepting checks by fax, see the
FAQ page, or if you already own CheckWriter™ software, look in
your manual under FAQ, then click the FORMS link to access the
free sample check by fax authorization forms.
Checks by phone:
Learn how to take checks
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